BOD 9-00

Highlights from the Board of Director's Meeting held in Farmington, NM Sept 9, 2000
The meeting was called to order by Curtis Cook.
The board of directors elected Curtis Cook to remain as president and Cliff Northcote to be vice president. The board made the decision to make it policy for out-going directors to be present at the meeting so they could bring forward any matters that he/she may have pending to the new board.
Gus brought some branch concerns on the additional cost of people movers. Larry Burchfield explained the high-risk hazards of a people mover. To include it in the policy would result in an additional charge to all branches and all branches do not use people movers. Therefore, any branch wishing to use one should pay the additional cost. Larry indicated that there were only 10-15 branches that requested this additional insurance this year. Larry suggested getting their town/city behind them. For example the city of Farmington supplied the people mover for branch 19 and listed EDGE&TA branch 19 as an additionally insured on their policy. Therefore, the branch did not have to pay anything extra to get this coverage. Larry explained that we were never covered by this in the previous EDGE&TA policy. Curtis told all directors if anyone has questions on people movers to get in touch with Larry.
Dale talked about the Hall of Fame and suggested raising the number of inductees from 2 to 4. He said that there were 15-16 nominations sent in this year. Howard made a motion that we raise it to 4, motion was carried. Howard asked about publishing all names nominated in E&E regardless of whether they were inducted or not. That it was an honor just to get nominated. Curtis made a recommendation that we take it under advisement.
Ruth suggested that the Hall of Fame issue needed to be revisited. All directors should submit their ideas on how we can enhance it. Ruth stated she had already submitted her ideas. The criteria for why someone becomes a Hall of Fame honoree is not always evident. When the Hall of Fame committee has made it's selection the entire packet should be forwarded to the National Secretary and a summary sent to all directors. Curtis asked Ruth to forward her suggestions to all of the directors and asked all directors to submit their ideas to Dale with a copy to Ruth. Dale asked if we wanted to look for a permanent location for the Hall of Fame and Curtis said not at this point in time.
Bill Keene brought up the issue that nominees for the Hall of Fame should be EDGE&TA members. Howard made a motion that all living nominees have to be an EDGE&TA member and all post' humous nominees would have been a member of EDGE&TA. Motion carried.
Gem articles: Curtis asked Dale if he wanted to continue to write the articles, Dale declined, and Curtis asked Cliff to write the articles. Cliff agreed.
Howard will continue to write the articles for E&E magazine.
Expense guidelines were discussed and will be reviewed. Ruth passed out copies of the budget to the directors. Curtis asked that the directors review the expense guidelines.
Ruth suggested all amendments to the by-laws be incorporated into one set. This is what would be posted on the Internet. All directors should keep copies of the original. The directors agreed.
Howard made a recommendation that the Secretary/Treasurer get a raise. Curtis said that it is a recommendation that has to go from the board to the membership, we have to take a look at the finances for this year, and make the recommendation for a change in the by-laws for the June meeting.
Curtis asked about ordering more key chains and pens. All agreed that it was a great way to advertise/promote the National and agreed that we should order 1000 each for promotional purposes.
Howard suggested that pin backs should be added to the country store for anyone to purchase. These can be put on the back of membership ID cards. You can pin your ID card on your shirt or hat as proof of membership when going to a show.
Larry asked if any directors had any questions regarding insurance on the commercial vendors. There were none. He explained about product exposure on food and explained about the vendor application that is posted on the web site. Larry submits this application to the underwriter. The underwriter will then determine the cost.
Tractor pull rules were discussed and Curtis said the most recent tractor pull rules have been posted on the web page.
Larry talked about advertising the EDGE&TA name that members should be proud to belong to EDGE&TA. Directors should get the word to the branches to advertise that they are EDGE&TA members, i.e. EDGE&TA Branch #.
Meeting adjourned

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